Here’s a comprehensive moving checklist for commercial and corporate moves:
Six Months Before the Move:
- Review your current lease for any potential fees or penalties associated with moving.
- Begin soliciting quotes from reputable moving companies.
- Establish a preliminary budget for the move.
Three Months Before the Move:
- Assign a task crew or point person in each department to oversee packing responsibilities.
- Decide on packing procedures and layout.
- Notify clients, vendors, business partners, and official entities about your upcoming move.
Two Months Before the Move:
- Create a detailed timeline of the move to keep everyone on track.
- Conduct a thorough assessment of what needs to be moved and any special requirements.
- Begin sorting and decluttering, deciding what will move with you and what can be sold or disposed of.
One Month Before the Move:
- Order new stationery and business cards with the new address.
- Confirm final moving plans with your chosen moving company.
- Start packing non-essential items and clearly label all boxes.
Two Weeks Before the Move:
- Finalize seating arrangements and office layouts for the new space.
- Inform your staff about the details of the move.
- Update your company’s address on your website, Google My Business, and other platforms.
One Week Before the Move:
- Do a final walkthrough of the new space to ensure it’s ready.
- Make sure all employees are clear on their roles and responsibilities for the move.
- Pack a “first day box” with essential items like toilet paper, coffee, and snacks.
Moving Day:
- Supervise the loading and unloading process.
- Ensure all inventory is accounted for and in its correct place.
- Confirm that utilities and IT systems are functioning properly in the new location.
After the Move:
- Unpack and set up essential areas like bathrooms and the kitchen.
- Gradually unpack other items, prioritizing according to need.
- Host a welcome event to help employees acclimate to the new space.
This checklist is a guide to help your commercial or corporate move go smoothly. Remember, every move is unique, so adapt this list to suit your specific needs.